ETTEPLAN OYJ: NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
Stock exchange release – Published: 01.03.2005 11:30:00
NOTICE OF ETTEPLAN OYJ'S ANNUAL GENERAL MEETING OF SHAREHOLDERS The shareholders of Etteplan Oyj are invited to the Annual General Meeting of Shareholders. The Meeting will be held on 23rd March 2005 at 1.00 p.m. at Sibeliustalo in Lahti at the address of Ankkurikatu 7, 15140 Lahti. Recording of the persons singed in for the meeting and delivering of the ballots will start at 12.30. Following matters shall be handled at the Annual General Meeting of Shareholders: 1. Matters pertaining to the Annual General Meeting of Shareholders under article 10 of the Articles of Association. 2. The Board of Directors' proposal that the Annual General Meeting resolve to cancel the previously resolved authorizations of the Board of Directors and delete the notations from the Trade Register. 3. The Board of Directors' proposal that the Annual General Meeting resolve to authorize the Board of Directors to decide within one year from the date of the Annual General Meeting to take one or more convertible bonds and/or issue option rights and/or decide to increase the share capital in one or more lots by using new issue so that when issuing convertible bonds or option rights or new issues together, the Board of Directors' unexercised, valid authorizations shall, however, with regard to the total amount of increase and the total number of voting rights attached to the shares to be issued, correspond to no more than one-fifth of the registered share capital and the aggregate number of voting rights attached to the shares at the date of the resolution of the General Meeting of Shareholders concerning the authorization and the decision of the Board of Directors to increase the share capital. Pursuant to the authorization the company's share capital may be increased by a maximum of EUR 86,969. The authorization shall include the right to deviate from the existing shareholders' pre-emptive rights to subscribe for new shares according to Chapter 4 Section 2 of the Companies Act and the right to decide on the subscription prices, the parties entitled to subscribe for the shares, the terms and conditions applicable to the subscription as well as the terms and conditions of the convertible bonds and option rights. The precondition for the deviation from the pre-emptive rights is a weighty financial reason, such as financing of a company acquisition, other arrangement in connection with the development or the company's business or equity and/or an incentive scheme to the personnel. In connection with the increase of the share capital the Board of Directors is entitled to decide that the shares can be subscribed against contribution in kind or otherwise under special terms and conditions. The Board of Directors may not decide in favor of a member of the inner circle of the company. The authorization is effective for a period of one year from the resolution of the Annual General Meeting, i.e. from 23 March 2005 to 23 March 2006. 4. The Board of Directors' proposal that the Annual General Meeting resolve to authorize the Board of Directors to acquire the company's own shares in one or more lots to the effect that the company may use funds distributable as profit otherwise than in proportion to the holdings of the shareholders. The authorization includes the right to acquire the company's shares in public trade at the applicable quoted price to the effect that the total accounting par value and the voting rights attached to the acquired shares shall be no more than five (5) per cent of the company's share capital and the aggregate number of voting rights after the acquisition of the shares. Since the shares shall be acquired in public trade, the acquisition shall not be made in proportion to the holdings of the shareholders. The shares may be acquired in order to be used as consideration in potential company acquisitions or in other structural arrangements. The acquired shares may also be invalidated. The acquisition of shares will decrease the distributable equity. Since the maximum number of shares to be acquired is five (5) per cent of the company's share capital and no more than five (5) per cent of the voting rights attached to the shares, the acquisition of shares shall not have a material impact on the shareholding and the voting rights in the company. The authorization is effective for a period of one year from the resolution of the Annual General Meeting, i.e. from 23 March 2005 to 23 March 2006. 5. The Board of Directors proposes that the Annual General Meeting resolves to authorize the Board of Directors to convey, in one or more lots, the company's own shares acquired pursuant to the authorization set forth in section 4. The authorization to the Board of Directors shall include the right to convey to the effect that the aggregate accounting par value and the voting rights attached to the shares shall be no more than five (5) per cent of the company's share capital and the aggregate number of voting rights attached to the shares at the time of the convey. The authorization shall include the right to decide to whom and in which order the company's own shares shall be conveyed and the right to convey the shares otherwise than in proportion to the shareholders pre-emptive rights to acquire shares of the company. The shares may be used as consideration in company acquisitions or other structural arrangements, sold in the public market or invalidated in a manner and to the extent determined by the Board of Directors. The Board of Directors shall decide on the price of the conveyance and the grounds on the basis of which the price shall be determined. The shares may be conveyed against contribution in kind. The authorization is effective for a period of one year from the resolution of the Annual General Meeting, i.e. from 23 March 2005 to 23 March 2006. 6. The Board of Directors proposes that the Annual General Meeting resolves to increase the company's share capital by a bonus issue of EUR 1,739,380.00. In the bonus issue each share's accounting par value shall be increased from EUR 0.10 to EUR 0.50. The amount equivalent to the increase of the share capital shall be removed from the premium fund to the share capital. The record date for the bonus issue is 30 March 2005. The bonus issue shall be executed in the book-entry system and therefore it will not require any actions from the shareholders. 7. The Board of Directors proposes that the Annual General Meeting resolves to decrease the accounting par value of the shares without decreasing the share capital of the company (so called split). The decrease of the accounting par value of the shares shall be executed in the way that each share having an accounting par value of EUR 0.50 shall be divided so that for each such share the shareholders shall be entitled to receive two (2) new shares having an accounting par value of EUR 0.25. 8. The Board of Directors proposes that the paragraphs 3 § and 4 § of the Articles of Association shall be amended as follows: "3 § Share capital" The minimum share capital of the company is EUR 2,000,000 and the maximum share capital of the company is EUR 20,000,000 in which limits the share capital may be increased or decreased without amending the Articles of Association. "4 § Amount of the shares" The company has at least 1,000,000 shares and at most 100,000,000 shares. Information Photocopies of the above mentioned proposals of the Board of Directors including their appendices and the documents concerning final accounts will be available for shareholders' disposal on 16 March 2005 at 9 a.m. at the company's head office at Terveystie 18, 15860 Hollola. Photocopies of the above mentioned documents will be sent to the shareholders on their request. Annual report that includes information on the final accounts will be sent, without a separate request, to all the shareholders that are listed in the register of shareholders as per 28 February 2005. Eligibility to attend the meeting To be eligible to attend the meeting, shareholders should be registered as at 11 March 2005 in the company's register of shareholders kept by the Finnish Central Securities Depositary (APK). Shareholders wishing to attend the Annual General Meeting should notify the company or their intention to do so by 16 March 2005 at 4 p.m. either by a written notification to the address of: Etteplan Oyj, Terveystie 18, 15860 Hollola or by telephone to the number of: +358 3 872 9069 or by email to the address of: info@ette.com. Written notifications to attend the meeting must be received before the deadline above. Any proxy forms, identified and dated, should be delivered to the company to be inspected to the address mentioned above before the deadline to notify the attending of the meeting. Payment of dividend The Board of Directors has decided to propose to the Annual General Meeting that a dividend of EUR 0.30 per share shall be paid for the financial year 2004. The remaining profit will be kept in the free equity. The dividend will be paid to the shareholders registered in the register of shareholders kept by the Finnish Central Securities Depositary as at the record date. The record date of the payment of dividend is 30 March 2005. The dividend shall be paid on 6 April 2005. Board of Directors' composition The Shareholders representing more than 40 per cent of the shares and voting rights in the company have proposed that the Annual General Meeting re-elects all the current members of the Board of Directors. At the moment current members of the Board are the chairman of the Board Mr Tapani Mönkkönen, managing director Mr Heikki Hornborg, Mr Tapio Hakakari, Mr Tapani Tuori and Mr Matti Virtaala. Hollola, 1 March 2005 Etteplan Oyj Board of Directors For additional information, contact: Financial Director Ritva Mönkkönen, tel. +358 3 872 9012, GSM +358 400 485 878. DISTRIBUTION: Helsinki Exchanges www.etteplan.com